Purchase Order Management

Purchase Requisitions

The eMIS Purchase Order Requisition System can be initiated either manually or through the eMIS Material Requirements Planning System.  The planner has the ability to convert a planned order, generated from MRP, into a requisition in an on-line, interactive environment.

Purchase Order

The eMIS Purchase Order Management System is designed to overcome the inefficiencies in purchasing and receiving goods and services that can so often adversely affect profitability.  This system provides a powerful but easy-to-use tool to enable you to effectively control purchasing, vendors, receiving and the flow of funds.  All paperwork required to properly control purchasing is generated automatically.  Not only does this system streamline all purchasing procedures, it provides a multitude of reporting necessary to improve purchasing flexibility and analyze performance.  Unique to the eMIS Purchase Order Management System is the ability to interface with the eMIS Accounts Payable System to create “pro forma” records, which will automatically create account distributions when vendors invoices are entered into the system.

 Purchase Order Quotation System

The eMIS Purchase Order Quotation System is designed to provide an effective way to manage your vendor base through a formal quotation system.  The Purchase Order Quotation System provides a seamless and powerful generation process to convert successful vendor bids to actual Purchase Orders.

Features:

Benefits:

·     The system replaces paper files because it stores complete details on all open and closed purchase orders by vendor or part number.

·     Reduces costly paper generation and filing.  Reduces time spent retrieving lost or misplaced paperwork.

·     Allows for the capacity to handle blanket purchases with releases against these orders.

·     Reduces paperwork and allows you to receive your ordered items over a period of time while providing complete accountability and control over blanket orders.

·     Permits standard on-line editing so information can be changed at any time.

·     Simplifies modifications due to vendor price changes and enables accurate reporting of purchase order status.

·     Provides extensive on-line purchasing inquiry by purchase order or part number, vendor, due date, etc.

·     Information needed to make decisions is available at any time in a variety of flexible formats.

·     After a purchase order line is received, the system will update stock-on-hand and stock-on-order balances, as well as average cost in the inventory order file.

·     Provides management with up-to-the-minute information necessary to control the purchasing function efficiently.

·     Allows general comments or other explanatory text, which can be entered or provided from standard user-maintained comment files.

·     Reduces communication errors and makes data entry easier.

·     Produces a “behind the scenes” audit trail of all transactions related to the purchasing functions.

·     Management has the ultimate control and accountability over the purchasing function.

·     Unlimited number of vendors can quote.

·     Quote system uses extensive vendor information.  Data entry is minimized, which results in increased buyer efficiency.

·     Bid Analysis and Disposition.

·     Bids can be evaluated and dispositions assigned for vendors who win or lose the Purchase Order.

·     Seamless generation of Quotes to Purchase Orders.

·     Winning bids can be directly processed into Purchase Orders by a user friendly generation process.

·     Materials can be received through bar coding.

·     Data entry is quicker, easier and more accurate.

Accounts Payable 

Accounts Receivable 

General Ledger 

Inventory 

Purchase Order 

Product Configurator

Return  Authorization 

Order Processing 

Serial Lot Bin 

Bill of Materials 

Planning Management: Master Production 
Scheduling /
Material Requirements 
Planning 

Production